For many users, email notification of success or failure of a backup helps them keep on top of the status of their backups, particularly with scheduled backups which take place in the background.
- Program Defaults and SMTP Server settings
- Custom SMTP Server
- Google - Gmail and Microsoft Outlook 365
- Default Email Success, Warning and Failure
- Email Parameters
- Email notification for existing individual backups
Program Defaults and SMTP Server settings
The default settings are used when creating new backup definitions
From 'Other Tasks' select 'Edit Defaults and Settings...'
Emails can be sent for backup completion notifications, software update notifications and for add-hoc emails of logs and support contact.
You can choose to manually configure your Email SMTP server, or use your Google or Microsoft account to send Emails using Gmail or Outlook 365
Custom SMTP Server
| Authentication |
Authentication options are set by your email provider/server.
Note: If you do not know your authentication settings, try Auto Detect.
|
| Connection Type |
Contact your ISP for the correct setting
Note: These settings can be found from your email provider.
|
| Senders Email | The Email address of the sender. This is normally required to be the same domain as your ISP. |
| SMTP Password | This is the password for your e-mail Server. |
| SMTP Port |
This is associated with Connection Type and is the port number that the SMTP server is listening on. Note: These settings can be found from your email provider.
|
| SMTP Server | This is the outgoing / SMTP Server setting or IP address. |
| SMTP Username | The user name associated with your e-mail account. This is essentially your email address. |
| Test Recipients | This option is used to test the configured settings; enter your e-mail address in that field and click Test to send a test message to your email. |
Google - Gmail and Microsoft Outlook 365
OAuth 2.0 authentication tokens are stored locally. We don't see or store any authentication information on our servers.
Microsoft - Outlook 365
Google - Gmail
The first time you sign in you will be prompted for a one time download and install of the WebView2 distribution installer.
This is a lightweight MS Edge Chromium web browser that provides a controlled experience for the Macrium Reflect implementation of the OAuth 2.0 login.
Click 'Yes' to install or 'No' to continue with your web browser. If you click 'No' you will be taken out of Macrium Reflect to continue in your default web browser.
Once WebView2 installation is complete a web sign in dialog opens. Follow the normal sign in procedure for either Microsoft or Google, completing two factor authorization as necessary.
You'll be prompted to accept permissions to allow Macrium Reflect to send emails on your behalf.
These are the absolute minimum permissions required to send emails. We don't require or request anything else.
For Microsoft, click 'Accept':
For Google, click 'Allow':
The setup is now complete.
Default Email Success, Warning and Failure
| Option | Description |
| Attach log file | Attach HTML backup log file. |
| Attach VSS log file | Attach the VSS log if VSS was involved in the backup. |
| Include Cancellations | Email failure setting. Also send an email for cancelled backups. |
| Recipient List |
Separate multiple email address with a semicolon (;). example1@domain.com; example2@domain.com |
| Subject & Content | Enter your own text in these fields to help identify the backup job. |
Email Parameters
Run time parameters enable dynamic information to be included in email subjects and content at run time. In the subject or content simply type '{' or press the '{' button at the end of the edit field:
The selected parameter from the pop-up menu will be inserted into the email subject/content at the edit position.
All parameters are evaluated at run time.
|
Parameter
|
Description
|
|---|---|
| {AES} | Clear, None, 128, 192 or 256 Where 'Clear' is no password and 'None' is password with no AES |
| {AMPM} | A.M./P.M. indicator for 12-hour clock |
| {BACKUPCOMMENT} | The comment in the backup |
| {BACKUPDEFINITIONNAME} | Name of the definition file used for the backup |
| {BACKUPDEFINITIONPATH} | Full path to the definition file |
| {BACKUPFILENAME} | Name of the backup file |
| {BACKUPFILEPATH} | Full path to the backup file |
| {BACKUPSTATUS} | The backup completion status - Success, Warning or Failure |
| {BACKUPTYPE} | Full, Diff or Inc |
| {COMPRESSION} | None, Med or High |
| {DD} | Day of month as a number (01 - 31) |
| {HH12} | Hour in 12-hour format (01 - 12) |
| {HH} | Hour in 24-hour format (00 - 23) |
| {ISODATE} | Current backup formatted date and time (YYYY-MM-DDTHH.MM.SS) |
| {MIN} | Minute as a number (00 - 59) |
| {MM} | Month as a number (01 - 12) |
| {MNAMESHORT} | Abbreviated month name |
| {MNAME} | Full month name |
| {PCNAME} | The PC NetBIOS name |
| {REFLECTVER} | Macrium Reflect major minor and build number (9.9.9999) |
| {SS} | Second as a number (00 - 59) |
| {USERDOMAIN} | The Windows account domain running Macrium Reflect |
| {USERNAME} | The Windows account name running Macrium Reflect |
| {WDNAMESHORT} | Abbreviated weekday name |
| {WDNAME} | Full weekday name |
| {WDNUMMON} | Weekday as a number (1 - 7; Monday is 1) |
| {WDNUMSUN} | Weekday as a number (0 - 6; Sunday is 0) |
| {WEEKNUMM} | Week number (00 - 53). The 1st Monday is the 1st day of week 1 |
| {WEEKNUMS} | Week number (00 - 53). The 1st Sunday is the 1st day of week 1 |
| {WINVER} | Windows major minor and build number (9.9.99999) |
| {YYYY} | Year with century, as a number |
| {YY} | Year without century, as a number (00 - 99) |
Email notifications for existing individual backups
Click Definition Files, right-click on the backup definition and select Advanced Options.
Select the 'Email' button:
