Email Server
This page of the 'Email Settings and Defaults' is used to configure the email server that will be used to send the notification emails.
There are three choices for 'Service Provider'. The available options for 'Custom SMTP Server' are shown below. This enables custom SMTP settings to be configured, we recommend consulting the email provider's documentation for these SMTP settings.
Read more about using Google Mail and Microsoft Outlook 365 here.
| Option | Description |
| Sender's Email | The email address that is used to send the email notifications is configured here. |
| Subject | The subject of the test email notification is configured here. |
| Test Recipients |
The email address(es) of the recipient(s) of the test email. Multiple emails can be specified with a semicolon (;) separated list: example1@domain.com; example2@domain.com; example3@domain.com |
| Authentication |
The authentication options are set by the email provider:
'Auto Detect' can be used if the authentication method isn't known. |
| SMTP Username | This is the username that is associated with the sender's email, this will likely be the email address. |
| SMTP Password | The password that is associated with the SMTP username. |
| SMTP Server | The name or IP address of the SMTP server. |
| Connection Type | The security of the connection between the client and email server. This is configured by the email provider. |
| STMP Port | This is associated with the 'Connection Type' and is the port that the SMTP server is listening on. |
Default Email Success
This page of the 'Email Settings and Defaults' controls the default email success settings when creating new backup and clone definitions.
This will only apply automatically to newly created definitions. Existing definitions should be updated by following the steps here.
| Option | Description |
| Send email notification on success | When enabled, an email notification will be sent when a backup or clone completes successfully, and without any warnings. |
| Attach log file | Attach the backup or clone log file to the email notification. |
| Attach VSS log file | Attach the VSS log file to the email notification. This option will only apply if VSS is used during the backup or clone. |
| Recipient List |
The email address(es) of the recipient(s) of the email notification. Multiple emails can be specified with a semicolon (;) separated list: example1@domain.com; example2@domain.com; example3@domain.com |
| Subject | This controls the subject of the email notification. |
| Content | This controls the body of the email notification. |
Default Email Warning
This page of the 'Email Settings and Defaults' controls the default email warning settings when creating new backup and clone definitions.
This will only apply automatically to newly created definitions. Existing definitions should be updated by following the steps here.
| Option | Description |
| Send email notification on warning | When enabled, an email notification will be sent when a backup or clone completes successfully with a warning(s). |
| Attach log file | Attach the backup or clone log file to the email notification. |
| Attach VSS log file | Attach the VSS log file to the email notification. This option will only apply if VSS is used during the backup or clone. |
| Recipient List |
The email address(es) of the recipient(s) of the email notification. Multiple emails can be specified with a semicolon (;) separated list: example1@domain.com; example2@domain.com; example3@domain.com |
| Subject | This controls the subject of the email notification. |
| Content | This controls the body of the email notification. |
Default Email Failure
This page of the 'Email Settings and Defaults' controls the default email failure settings when creating new backup and clone definitions.
This will only apply automatically to newly created definitions. Existing definitions should be updated by following the steps here.
| Option | Description |
| Send email notification on failure | When enabled, an email notification will be sent when a backup or clone fails to complete. |
| Include Cancellations | When this option is enabled, failure notification emails will also be sent when a backup or clone is canceled. |
| Include skipped scheduled backups | When this option is enabled, failure notification emails will also be sent when a scheduled backup or clone is skipped, for example, when a schedule conflict results in a scheduled backup not running. |
| Attach log file | Attach the backup or clone log file to the email notification. |
| Attach VSS log file | Attach the VSS log file to the email notification. This option will only apply if VSS is used during the backup or clone. |
| Recipient List |
The email address(es) of the recipient(s) of the email notification. Multiple emails can be specified with a semicolon (;) separated list: example1@domain.com; example2@domain.com; example3@domain.com |
| Subject | This controls the subject of the email notification. |
| Content | This controls the body of the email notification. |
Email Parameters
Run time parameters enable dynamic information to be included in email subjects and content at run time. These are available for 'Success', 'Warning', and 'Failure' notifications.
The list of available parameters can be viewed, and selected, by entering the open brace '{' symbol, or selecting the open brace '{' button next to the 'Subject' and 'Content' fields:
The available parameters are shown below:
|
Parameter
|
Description
|
|---|---|
| {REFLECTVER} | Macrium Reflect major minor and build number (X.X.XXXX). |
| {BACKUPTYPE} | Whether a full, differential, or incremental backup was performed. |
| {COMPRESSION} | The compression level that was used during the backup, whether high, medium, or none. |
| {AES} | The AES encryption type that was used when creating the backup. This can be clear, none, 128, 192, or 256 'None' is a password with no AES encryption. |
| {WINVER} | Windows major minor and build number (X.X.XXXXX). |
| {PCNAME} | The PC's NetBIOS name. |
| {USERNAME} | The Windows account name running Macrium Reflect. |
| {USERDOMAIN} | The Windows account domain running Macrium Reflect. |
| {ISODATE} | Current backup formatted date and time (YYYY-MM-DDTHH.MM.SS). |
| {YYYY} | Year with century, as a number. |
| {YY} | Year without century, as a number (00 - 99). |
| {MM} | Month as a number (01 - 12). |
| {MNAME} | Full month name. |
| {MNAMESHORT} | Abbreviated month name. |
| {WEEKNUMM} | Week number (00 - 53). The 1st Monday is the 1st day of week 1. |
| {WEEKNUMS} | Week number (00 - 53). The 1st Sunday is the 1st day of week 1. |
| {DD} | Day of the month as a number (01 - 31). |
| {WDNAME} | Full weekday name. |
| {WDNAMESHORT} | Abbreviated weekday name. |
| {WDNUMMON} | Weekday as a number (1 - 7; Monday is 1). |
| {WDNUMSUN} | Weekday as a number (0 - 6; Sunday is 0). |
| {HH} | Hour in 24-hour format (00 - 23). |
| {HH12} | Hour in 12-hour format (01 - 12). |
| {AMPM} | A.M./P.M. indicator for the 12-hour clock. |
| {MIN} | Minute as a number (00 - 59). |
| {SS} | Second as a number (00 - 59). |
| {BACKUPFILENAME} | Name of the backup file. |
| {BACKUPFILEPATH} | Full path to the backup file. |
| {BACKUPDEFINITIONNAME} | Name of the definition file used for the backup. |
| {BACKUPDEFINITIONPATH} | Full path to the definition file. |
| {BACKUPCOMMENT} | The comment in the backup. |
| {BACKUPSTATUS} | The backup completion status whether success, warning, or failure. |